Write the requirement before the number.
List the task, size of the space, surfaces, schedule and constraints. Separate essential capabilities from convenient extras. Compare like regional packages: the same name can cover different docks, controllers, accessories or support.
Getting started
- The exact regional robot and base package
- Installation, boundary materials or configuration
- Required charging, dock space and accessories
- Tax, delivery and any necessary compatible devices
Keeping it useful
- Consumables, cleaning supplies and replacement parts
- Battery replacement and local service labour
- Any required software or service subscriptions
- Your time for setup, maintenance and manual finishing
Use one horizon for every quote.
A practical estimate is purchase + installation + required accessories + expected recurring costs over your chosen period. Keep a separate line for uncertain repairs and your own maintenance time. Ask suppliers which items are included and which prices can change.
This is a planning structure, not a forecast of savings or a return-on-investment claim. No one model is assumed to be the cheapest to own.
Check what a lower price leaves out.
For floors, compare consumables and dock chores. For lawns, compare installation and trimming. For pools, compare cleaning coverage and filter options. For learning, include the devices, preparation time and package contents needed for the actual lesson.
Questions for the supplier
- Which exact model number and regional configuration is this quote for?
- What must I buy separately to perform the intended task?
- Who provides local repairs and what are the applicable terms?
- What are the current consumable and common replacement-part prices?
- Can you demonstrate the specific environment or workflow?